BOWLS DORSET

RULES & REGULATIONS

Issue K
(Ratified at November 2019 AGM)

 

Regulation No.

Title

3

Administration & Association Officers

1

Affiliated Clubs

1

Affiliation Fees

1

Alterations to Boundaries

3

Alterations to the Rules and Regulations

8

Annual General Meeting

3 & 8

Appointments / Appointees

1

Associate Membership

11

Belben Cup – Secretaries Trophy (Men)

11

Benevolent Triples Knock-out (Ladies)

3

Bye-Law

8

Casting Vote

11

Champion of Champions Ladies & Men  ( Owen Harvey Trophy)

11

Championships and Competitions

11

Championships and Competitions - Rules

11

Cobern Trophy ( Ladies)

11

Code of Conduct

3 & 6

Code Officers

6

Code Meetings with Club Representatives

6

Competition Committees

11

Competitions leading to National Championships

11

County Competitions  - Knockouts

11

County Competitions - Leagues

11

County Cup (Men)

9

County Honours (Ladies) and (Men)

5

Disciplinary Action

11

Dorset Mens Championship League

10

Dress Uniform (Ladies) and (Men)

11

Edna Paisley Morning Triples League (Ladies)

8

Elections

6

Emergency & Disciplinary Committee

6

Executive Board

6

Ex-Officio Members of Association Committees

11

Extensions

8

Gender Specific Motions

1

Honorary Life Membership

11

Inclement Weather

11

June Culpin Memorial Trophy (Ladies)

11

LUST Competition

11

Match Arrangements

6

Meetings

1

Membership

1

Member Clubs

11

Mixed Fours- County Competition

11

Mobile Telephones

3

Officers – Association & Code & Administrative Appointees

11

Percy Baker Triples League (Men)

2

Presidential Appointments

6

Quorum

1

Resignation of Membership – Affiliated Clubs

1

Returns

4

Safeguarding  of Children and Vulnerable Adults

6

Selection Committees

7

Selection methods

11

Smoking

8

Special General Meetings

11

Stamping of Bowls

11

Steadman Family Trophy (Men) (Under 16’s)

11

Substitutes

11

Taylor Cup (Men) (Two Wood Singles)

7

Team Manager

3

Term Of Office

8

Voting Rights

Appendix A

Procedures  for  Amendments and Proposals

Appendix B

Job Descriptions

Appendix C

Privacy statement

Bowls Dorset Regulation: No. 1

MEMBERSHIP

1. Full Membership

The Full Members of Bowls Dorset shall be the Affiliated Clubs in Membership of Dorset County Women’s Bowling Association and Dorset County Bowling Association as at 31st October 2009.

2. Applications for Full Membership

Any Club whose green is geographically situated within the boundaries of the County of Dorset and whose rules have been approved by Bowls Dorset may apply to become a Full Member of Bowls Dorset.  Application shall be made to the Administrator.

3. Member Clubs

The following are the Affiliated Clubs:

                        Blandford                                                                  Branksome Park

                        Bridport                                                                      Broadstone Wessex

                        Cranborne                                                                 Dorchester

                        Ferndown                                                                  Gillingham

                        Greenhill                                                                   Lyme Regis

                        Poole Park                                                                 Portland Borstal Officers

                        Portland Victoria                                                       Shaftesbury

                        Sherborne                                                                 Sixpenny Handley

                        Swanage                                                                   Verwood

                        Wellworthy                                                                West Moors Memorial

                        Weymouth & Melcombe Regis                              Wimborne

4. Resignation of Membership

No Affiliated Club shall resign as a member of Bowls Dorset without giving the Administrator written notice of its intention to do so. No resignation shall release the Affiliated Club from any monetary or other obligation to Bowls Dorset.

5. Affiliated Clubs

  1. Each Affiliated Club has authority over and responsibility for the administration of the Sport of Bowls within its Club in accordance with the Laws of the Sport Crystal Mark Edition.
  2. Each Affiliated Club shall draft a Constitution / Rules for their own self-government which shall not be in contradiction with the Constitution and Rules & Regulations of Bowls Dorset. A copy of such Constitution / Rules shall be submitted to Bowls Dorset.
  3. A statement that “a player shall not represent nor allow their name to be submitted for more than one Club in any one year (October 1st to September 30th) in the Bowls Dorset County Championships” shall be incorporated into the Constitution / Rules and in the Competition Rules respectively of every Affiliated Club.
  4. Each Affiliated Club as a member of Bowls Dorset will be bound by and will comply with these Rules & Regulations as amended from time to time.
  5. Each Affiliated Club will make any necessary changes to its Constitution / Rules as required by Bowls Dorset from time to time to recognise the function of Bowls Dorset as the unified governing body for outdoor flat green bowling in Dorset.
  6. Each Affiliated Club shall have in place a Safeguarding Policy for Child, and Vulnerable Adult Protection ,in compliance with Bowls England Regulations
  7. Each Affiliated Club shall have in place a disciplinary procedure.

6. Associate Membership

  1. All existing Associate Members of Dorset County Women’s Bowling Association and Dorset County Bowling Association as at 31st October 2009 will be recognised as Associate Members of Bowls Dorset.
  2. Associate Membership shall be open to all Area Associations within the County of Dorset provided that the Area Association consists of a minimum of four Affiliated Clubs.
  3. Application for Associate Membership shall be made to the Administrator and accompanied by a list of office bearers the address of the Honorary Secretary and a list of Affiliated Clubs comprising the Area Association.
  4. An Area Association shall be entitled to send two representatives to General Meetings and such representatives shall be entitled to speak on any matter but shall have no vote.

7. Affiliation Fees

An Affiliated Club shall pay a fee on joining Bowls Dorset as determined by the Council.

  1. The Annual Affiliation fee payable to Bowls Dorset by each Affiliated Club shall be based on the names of their playing membership as at 30th September in the preceding year and shall be paid not later than 30th October. An Affiliated Club failing to pay Affiliation fees by the due date shall forfeit all rights and privileges of membership until all arrears have been discharged. Competition fees for clubs/members who forfeit rights and privileges of memberships due to non-payment of County Affiliation fees are deemed non-returnable. The County Annual Affiliation fee rate shall be determined by the Annual General Meeting.
  2. The fees paid by 30th October must reconcile with the membership list submitted the previous season.
  3. Additionally all Affiliated Clubs shall at the same time pay the prescribed Bowls England Annual Affiliation fee via the Association Treasurer. (All members who bowl are required to affiliate – not just players who enter county/national competitions/championships). Any Club failing to pay Affiliation fees by the due date shall forfeit all rights and privileges of membership until all arrears have been discharged. Competition fees for clubs/members who forfeit rights and privileges of memberships due to non-payment of County Affiliation fees are deemed non-returnable.
  4. Associate Club Members shall pay an Annual Affiliation fee as determined by the Annual General Meeting. (For these purposes an Associate Club Members is taken as a club member who does not bowl but enjoys the other facilities of the club. Bar, social activities, closed season activities etc.)

8. Returns

  1. The Secretary of each Affiliated Club shall forward to the Administrator a list of names only of individual club members plus the address telephone number and e-mail address of the Club Secretary, prior to 30th October in each year.

The Secretary of each Affiliated Club shall prior to 1st December each year forward to the Administrator a list of Club Officers.

9. Alterations to Boundaries

Clubs may change their County Affiliation providing that both the gaining and the losing Counties agree.  In the event of one of the Counties disagreeing the matter shall be raised at a meeting of the Executive Board of Bowls England.

10. Honorary Life Membership

  1. All existing Honorary Life Members of Dorset County Women’s Bowling Associationand Dorset County Bowling Association will be recognised as Honorary Life Members of Bowls Dorset.
  2. Bowls Dorset through the Executive Board may award Honorary Life Membershipto any person who has rendered exceptional services to the sport of Bowls or Bowls Dorset.
  3. Any nomination to confer Honorary Life Membership shall be submitted to theAdministrator not later than 1st October in each year.
  4. Any Honorary Life Membership shall be conferred at the Annual General Meeting.

END
 


Bowls Dorset Regulation: No.2                                                                         

 

PRESIDENTIAL APPOINTMENTS

 

  1. Election

  1. Codes will elect a Men’s President and Vice President and Ladies President Vice President and Junior Vice President at the Annual General Meeting.
  2. Normally any Junior Vice President will become the Vice President and the Vice President will become the President the following year.
  3. Nominations for Ladies Junior Vice President shall rotate annually among the areas:     East then West
  4. Nominations for Vice President/Junior Vice President to be made in writing and signed by the Secretary of the Nominees Affiliated Club and submitted to the Administrator before 30th September in each year.
  5. If no valid nominations are received for these positions in accordance with this Regulation the nomination for such position shall be sought on a County basis for nomination from the same gender and that the rotation return as designated thereafter.
  6. If an election is necessary for these positions then a ballot shall be taken amongst those present at the Annual General Meeting and entitled to vote.
  7. Where there is an equality of votes between the candidates then a second vote will be taken.

END


Bowls Dorset Regulation: No.3                                                                                 

OFFICERS AND ADMINISTRATION

1. Association Officers

The Chairperson the Treasurer the Administrator are designated the Association Officers. They must be full members of Affiliated Clubs and elected at the Annual General Meeting.          

2. Code Officers

Ladies President                                                         Men’s President

Ladies Vice-President                                                Men’s Vice-President

Ladies Junior Vice President

Ladies Immediate Past-President                               Men’s Immediate Past-President

Ladies Secretary                                                         Men’s Secretary

Ladies Assistant Secretary

Ladies Match Secretary                                              Men’s Match Secretary

Ladies Assistant Match Secretary

Ladies Competition Secretary                                    Men’s Competition Secretary

Ladies Assistant Competition Secretary

Are designated the Code Officers. They must be full members of Affiliated Clubs and elected at the Annual General Meeting.

Should a Code Officer post not be filled at the Annual general Meeting, or a vacancy or temporary vacancy occur subsequently, then the Members of the relevant Committee may co-opt a person to fill the vacancy, with full voting rights

3.Administration

The affairs of The Association shall be conducted by the Executive Board, Code Officers and the Code Representative Committees.

a. The Executive Board shall delegate the day to day running of each code to a committee made up of the Code Officers.

b.The Code Officers Committees will report all their activities to the Executive Board

c. Each Code Secretary is to send copies of the minutes of all Code Officer Committee meetings to the Administrator.

d.The Association Treasurer is to maintain separated accounts for each code.          

4. Administrative Appointees

a. Additional members appointed at the Annual General Meeting may be:-

Safeguarding Officer for Child & Vulnerable Adults Protection

County Coach

County Liaison Umpire

County Tour Secretary

County Publicity Officer

County Development Officer

Bowls England Representative for each Code

Team Manager for each Code

Under 25’s Manager for each Code

2 Selectors for each Code

Examiner of Accounts

Bankers

Solicitors

b.  For the Men’s Code the appointment of Area Competition Secretaries, Area League Secretaries and Percy Baker League Secretary will be the responsibility of the Men’s Competition Committee.

5. Duties and Term of Office

a. The duties of each of the Association Officers shall commence from the conclusion of the Annual General Meeting.

b. The duties of each of the Code Officers shall commence from the conclusion of the Annual General Meeting

c. The duties of each of the Administrative Appointees shall commence from the conclusion of the Annual General Meeting.

d. Duties are set out in Appendix B

6.Bye- Law

Should a matter of an urgent nature arise subsequent to the Annual General Meeting, and require a rule change, the relevant Committee, with the approval of the Executive Committee, may propose a “bye-law” necessary to ensure the continued proper running of the County Structures Competitions and Leagues.

The proposed “bye- law” will be circulated by the Administrator, to all County Officers and Registered Clubs without delay with reasons for its need and with a request that acceptance of, or objections to, the “Bye-Law” are to be notified within 30 days

Should objections to the proposed “bye-law” be received by the Administrator from 3 or more Clubs, then the relevant Committee will proceed as per Regulation 8 and call a Special General Meeting

Should there be no objections, within the 30 day notice period, the Administrator will confirm to the County Officers and Registered Clubs that the “Bye-Law” had been accepted  and will remain in force until either set aside by the relevant Committee or until adopted at the next Annual General Meeting.”

The new “bye-law” will be posted on the Bowls Dorset website with the existing Constitution, Rules and Regulations

7.Alterations to the Rules and Regulations.

No alterations of or additions to Rules and regulations shall be made except at an Annual General Meeting or a Special General Meeting called for that purpose. Notice of such proposed alteration or addition together with the names of the Proposer and Seconder shall be given in writing to the Administrator at least twenty -one days before the meeting at which the same is to be raised.

Guidance Notes for submission of Proposals are contained in Appendix A.  Voting Procedures and Amendments shall be carried out in accordance with Paragraphs 1 and 2 of Appendix A.

END


Bowls Dorset Regulation: No.4

SAFEGUARDING OF CHILDREN AND VULNERABLE ADULTS

   1. Advice and Assistance

Bowls England through the Child Protection Panel are able to provide advice and assistance to Bowls Dorset and to the Affiliated Clubs working with Children and Vulnerable Adults.

  2. Appointments

Bowls Dorset is responsible for appointing a Child and Vulnerable Adults Safeguarding Officer and is also responsible for ensuring that each Affiliated Club makes a similar appointment.

  3. Legal Requirement

It is a legal requirement that Bowls Dorset and its Affiliated Clubs have in place a Children and Vulnerable Adults Policy and appoint a Child and Vulnerable Adults Safeguarding Officer who will be required to be cleared by the Disclosure and Barring Service.

END


Bowls Dorset Regulation: No.5    

DISCIPLINARY ACTION  

1.             Appointment of Committee

              a)         Bowls Dorset or an Affiliated Club will appoint an Emergency & Disciplinary Committee to hold an inquiry into any case of misconduct or alleged misconduct or breach of the Constitution or any Regulations by any team player or official participating in any tour tournament or other event or social occasion under the jurisdiction of Bowls Dorset or any Affiliated Club or County Association in conjunction with Bowls England. This committee to impose such punishment as directed by Bowls Dorset and the Affiliated Club having regard to any recommendations made by the committee to whom it has delegated powers to hold an inquiry.

              b)        Bowls Dorset or Affiliated Club may impose such conditions as it thinks fit and everything done in the performance of such delegation shall for all purposes be deemed to be done by the Bowls Dorset or Affiliated Club Executive Committees.

NOTE

Bowls Dorset strongly recommend reference to Bowls England Regulation No. 9.

This will take the emphasis of responsibility away from Bowls Dorset to ensure that correct legal procedures are followed. Bowls Dorset Code Secretaries should be involved in an advisory capacity should any action need to be taken under this regulation.

 

END


Bowls Dorset Regulation: No.6                                                                                 

COMMITTEE STRUCTURES

1.         The Executive Board
             a)    Comprising of the
                   Association Chairperson      
                   Association Treasurer
                   Association Administrator
                   Ladies President                                             Men’s President
                   Ladies Secretary                                             Men’s Secretary
                   Ladies Competition Secretary                        Men’s Competition Secretary

Quorum: 5 (five) with at least 1 (one) from each code

Should the Code Secretary or Competition Secretary be unavailable then the Nominated Deputy of each Code position may attend Executive Meetings in their stead and have full voting rights

               b)   Meetings:
                     Following Code Representative Meetings in March and October, prior to the AGM and any other times considered necessary.

               c)   The Executive Board shall be responsible for:
                            Receiving reports from the Association Treasurer.
                            Receiving reports from the Secretaries of each Code.
                            Receiving reports from the Competition Secretaries of each Code.
                            Receiving reports from the Match Secretaries of each Code.
                            Receiving reports from the Emergency & Disciplinary Committee.
                            Receiving reports from Administrative Appointees who may also be invited to attend Executive Board Meetings in an advisory capacity.
                            Initiating Policy and Rules.
                            Life Membership.
                            Annual Dinners.
                            Merchandise.
                            Bowls Dorset Handbook.
                            Bowls Dorset Website.
                            Any other Administrative Duties with regards to the running of Bowls Dorset as required

2.          Separate Codes:-
                      
Ladies President                                                         Men’s President
                       Ladies Vice President                                                 Men’s Vice President
                       Ladies Junior Vice President
                       Ladies Immediate Past President                               Men’s Immediate Past President
                       Ladies Secretary                                                         Men’s Secretary
                       Ladies Match Secretary                                              Men’s Match Secretary
                       Ladies Competition Secretary                                    Men’s Competition Secretary
                       Ladies Assistant Secretary                                          Men’s Assistant Secretary
                       Ladies Assistant Match Secretary                              Men’s  Assistant Match Secretary
                       Ladies Assistant Competition Secretary                    League and Area Competition reps as required

                      shall be designated the Code Officers.
                They must be full members of Affiliated Clubs and elected at the Annual General Meeting.

3.         The Emergency & Disciplinary Committee

            a)     Comprising of the Association Chairperson and from each Code the President and Secretary.
            b)     The Emergency & Disciplinary Committee shall meet as and when either Code President shall decide.
            c)    The Emergency & Disciplinary Committee shall be responsible for matters requiring judgment which in the opinion of either Code President do not warrant calling the Executive Board.
            d)    The Emergency & Disciplinary Committee will report its findings to the Executive Board in writing.
            e)    Any judgment made by the Emergency & Disciplinary Committee will remain until and unless set aside by an Annual General Meeting.

4.         Ex-Officio Members
                  The Association Administrator and Association Treasurer shall be ex-officio members of all other Bowls Dorset Committees.

5          The Code Competition Committees
           
There shall be 2 (two) Competition Committees - one for each Code.

                a) Comprising of the:
                     Ladies President                                             Men’s President
                     Ladies Vice President
                     Ladies Secretary                                             Men’s Secretary
                     Ladies Match Secretary                                  Men’s Match Secretary
                     Ladies Competition Secretary                        Men’s Competition Secretary
                     Ladies Assistant Comp’ Secretary                  Men’s West Area League Secretary
                                                                                             Men’s East Area League Secretary
                                                                                             Men’s Percy Baker League Secretary

               b)  Each Competition Committee shall be chaired by the Code President.
               c)  The Competition Committee shall meet as and when required.
               d)  The Competition Committee shall be responsible for the conduct of all Championship Competitions subject to these Rules and Regulations.
               e)  The Competition Secretaries shall be responsible for submitting reports to the Executive Board.

6          The Selection Committees
            There shall be two Selection Committees – one for each Code:
            a.         Comprising of the:-
                        Ladies President                                                         Men’s President
                        Ladies Vice-President (observer only)                        Men’s Vice-President
                        Ladies Immediate Past President                               Men’s  Immediate Past President
                        Ladies Competition Secretary                                    Men’s  Competition Secretary
                                                                                                           Men’s Secretary
                       Ladies Match Secretary                                              Men’s Match Secretary
                       Ladies Team Manager                                                Men’s Team Manager
                       and two other Selectors elected                                  and two other Selectors elected
                       at the AGM                                                                 at the AGM                                   

          b.         Each Selection Committee will be chaired by the Code President.
          c.         Each Selection Committee shall meet regularly as and when required.
          d.         The Selection Committees shall be responsible for selecting players to represent Bowls Dorset in National Events, Representative Matches and County Friendly Matches.
          e.         The Match Secretaries shall be responsible for submitting reports to the Executive Board.

7.         Code Representatives Committees.

Each code will hold Code Representatives Committee meetings in March and October of each Year when required. Meetings to be organised by Secretary of each Code.

             a)   Each Code Officer and Code Representatives Committee will be chaired by the Code President or Secretary.
             b)  The Code Officer and Code Representatives Committees shall be responsible for matters requiring judgment which do not warrant calling the Executive Board.
             c)  The Code Officer and Code Representatives Committees shall be responsible for discussion on matters for consideration by the Executive Board.
             d)  The Secretary of each Code Officer and Code Representatives Committee shall send a copy of the Agenda for all meetings to the Association Administrator and Association Treasurer.
             e)  The Secretary of each Code Officer and Code Representatives Committee shall send a copy of the minutes of all meetings to the Association Administrator
             f)  These meetings shall be for the purpose of:
                       Receiving Reports from Code Officers
                       Receiving reports from Administrative Appointees
                       Receiving any motions/propositions for the AGM for consideration and discussion
                       Exchanging information and ideas about the running of Bowls Dorset between the Clubs, the Code officers and the Executive Board.

            Those entitled to vote at the separate Code Representative Meetings shall be two delegates from each Bowls Dorset affiliated Club, Association Officers and the Code Officers. The Chairperson shall have an extra casting vote.

 8.         Each Bowls Dorset AGM SGM and Executive Board meeting shall be chaired by the Association Chairperson or the Administrator.

 9.         A quorum for all Committees shall be 50% of all eligible voters.

 

END


Bowls Dorset Regulation: No. 7                                                                                

SELECTION

1.         Team Manager
            Each Code may appoint a Team Manager for a period of up to 3 years subject to recall.
            a)    The Team Manager may attend Selection Meetings.
            b)The responsibilities of the Code Team Managers shall include devising and implementing policies of approach and the selection and preparation of players for:
                   The Ladies Inter County Championship (Johns Trophy)
                   The Ladies National County Top Two Fours Competition (Walker Cup)
                   The Ladies Amy Rose Bowl Inter County Double Rink
                   The Mens Inter County Championship (Middleton Cup)
                   The Mens National County Top Two Fours Competition (Balcomb Trophy)
                   The Mens National County Two Fours White Rose Trophy

           c.      Submitting reports for Bowls Dorset Executive Board as required.

2.         Selection Methods

            a)         Ladies Code
             
          i)          Ladies Code SWCL,  JOHNS and WALKER TROPHY- Qualified ladies only as below
                                    Players eligible for selection will be the Semi-Finalists and Finalists of all the relevant County and National Competitions.
                                    The winner and runner up (Runner up only  when 10 or more ladies participate) of the LUST competition.
                                    The Winners and Runners-up (Runner up only when 8 ladies or more participate) of their Club Four Wood Singles and Two Wood Singles.
                                     Members must also have entered and played in at least two County Competitions during the previous year.
                       Any player pulling out of matches after being selected will forfeit selection for the following two County matches during the current season

                        ii)         Selection for all other county matches is open to all players
                                    Members must also have entered and played in at least two County Competitions during the previous year.
Any player pulling out of matches after being selected will forfeit selection for the following two County matches during the current season

            b.         Mens Code

                        Players may submit their names for selection on lists provided by the Match Secretary.

END


Bowls Dorset Regulation: No. 8        

ANNUAL AND SPECIAL GENERAL MEETINGS

1.           Annual General Meeting
            
The Annual General Meeting shall be held on the second Thursday in November subject to power being reserved by the Executive Board to vary the date should circumstances warrant such change.

2.           Notice
             
Notice of the Annual General Meeting with copies of the Agenda shall be distributed by the Administrator at least 14 days prior to the date of the meeting to all Officers Appointees Life Members and Affiliated Clubs. Motions/proposition must be received along with a proposer/mover and a seconder 21 days prior to the date of the scheduled meeting.
             Any amendments to the agenda or proposals shall be proposed and seconded and passed to the Administrator for notification to the Club Secretaries at least seven days before the date appointed for the meeting. No agenda proposed amendments will be accepted after this time.
            No business other than that specified in the Agenda shall be transacted at the Annual General Meeting

3.         Voting Rights
           
Those entitled to vote at the Annual General Meeting shall be 1 Men’s Representative and 1Ladies Representative from Each Affiliated Club and Life Members. The Chairperson shall have an extra or casting vote.           

4.        Casting Vote.
          
The Chairperson has a casting vote. (The chairperson would be expected to cast a vote that in his/her opinion is in the best interest of the Association and not necessarily his/her personal preference).           

5.        Gender specific Motions.
          
If in the opinion of the Chairperson a motion is very clearly a gender specific item, and the outcome of a vote will not affect the ‘other gender’ in any way, he/she can declare the motion ‘Gender Specific’ and in that case the matter is dealt with/spoken about/voted on, only by the gender concerned. This option will not be available to any motion – the outcome of which – will affect in any way, BD funds. Those entitled to vote shall be 1 Men’s Representative from Each Affiliated Club for Men’s Gender specific Motions  or 1 Ladies Representative from Each Affiliated Club for Ladies Gender Specific motions and Life Members on the same basis- Men for mens motions and ladies for ladies motions
           The current President of the specific code shall have the casting vote, if necessary           

6.        Elections

The Annual General Meeting shall elect:
           a.      The Association Chairperson.
           b.      The Association Administrator.
           c.       The Association Treasurer.
           d.       Presidents of each Code (previous years Vice President).
           e.      Vice Presidents of Men’s Code (The Management Committee of each Affiliated Club shall have the right to nominate one candidate for the office of Vice President).
           f.      Vice President of Ladies Code (Previous years Junior Vice President)
           g.     Junior Vice President of Ladies Code( Nominated from the East and West in turn)
(The Management Committee of each Affiliated Club in the relevant Area shall have the right to nominate one candidate for the office of Junior Vice President).
           h.      Ladies Secretary                                             Men’s Secretary
           i.       Ladies Match Secretary                                  Men’s Match Secretary
           j.       Ladies Assistant Secretary                              Men’s Assistant Secretary
           k.      Ladies Assistant Match Secretary                  Men’s Assistant Match Secretary
           l.       Ladies Competition Secretary                        Men’s Competition Secretary.
           m.     Ladies Assistant Competition Secretary
           n.      2 Selectors for each code

7.        Appointments
          
The Annual General Meeting shall appoint:
           a.      Safeguarding Officer for Child and Vulnerable adults
           b.      County Coach.
           c.      County Liaison Umpire.
           d.      County Tour Secretary
           e.      County Publicity Officer
           f.      County Development Officer
           g.     Bowls England Representative for each Code.
           h.     Team Manager for each Code
           i.      Under 25’s Manager for each code
           j.       Examiner of Accounts
           k.      Bankers
            l.      County Solicitors

8.       Special General Meetings
         
A Special General Meeting may be convened on the instruction of the Executive Board or a Code Representative Committee or a requisition to that effect signed by the Presidents or Secretaries of not less than three Affiliated Clubs clearly stating in writing directly to the Administrator the matter at issue. No other business shall be conducted at the meeting.
          Those entitled to vote at Special General Meetings shall be the Association Officers, the other Executive Board Members, the Code Officers, 1 Men’s Representative and 1 Ladies Representative from Each Affiliated Club and Life Members. The Chairperson shall have an extra or casting vote.

END


Bowls Dorset Regulation: No. 9

COUNTY HONOURS

1.          Qualification – Ladies Code  
             a)  
A player shall qualify for the award of the County Badge by:

                  Appearing as a National Finalist (runner up or winner in National Championships)
                  Playing one Full County Matches after confirmation of being badged as an International from another County.
                  Playing two Full County Matches after confirmation of being badged from another County.
                  Playing three Full County Matches after qualification through National or County Competitions.
                  Playing four Full County Matches after qualifying from Club Competition.
                 An unqualified player having played three Non Full County games for Dorset will be awarded a  “Filly” badge. If members then become qualified this badge will count as one game towards a county badge
                 Only two full county matches per annum to count - Full County Matches are SWCL, Johns Trophy, Walker Cup and Amy Rose.

             b.   Johns Trophy
                  
A player shall qualify for the award of the Johns Strip by playing in a total of 6 rounds of the competition over a three year period. Only two full Johns Trophy matches per annum to count

            c.   Walker Cup
                 
Double Rink strips will be awarded to members who have played in three rounds of the Competition in any one season. To be eligible for consideration players must play in a minimum of two County Matches in the previous season

2.        Qualification – Mens Code
           
a.         A player shall qualify for the award of the County Badge by:

                       Appearing in the final stages of the National Championships.
                       Playing in two Full County Matches after confirmation of being badged from another County.
                       Playing in five Full County Matches
                       Playing in five Middleton Cup County Championship Matches.
                       Carrying out special service to the County and approved by the Executive Board.

           b.         Middleton Cup
                      
The Middleton Cup Flash will be awarded to members who have played or have attended as nominated reserves on five occasions.

           c.         National County Top Two Fours (Balcomb Trophy)
                     
Flashes will be awarded to members who have played in three rounds of the Competition in any one season.

3.       Award of ‘County Badges’.

            i)Ladies Code.
              List of qualifiers to be maintained by Code Secretary.

           ii)Men’s Code.
               Middleton Cup Awards to be maintained by the Team manager and other Awards to be maintained by the Match Secretary.

END


Bowls Dorset Regulation: No.10

DRESS UNIFORM

1.          General
             a.      When County or Club coloured shirts are worn all members of the side/team must wear the same colour provided that the design and colour of the shirt has been approved and registered with Bowls England or Bowls Dorset.( Bowls England Rule)
             b.      White headwear  may be worn and may display a discreet county or sponsor logo.
             c.       Ladies Officers when on duty, to wear Uniform with Green Blazers
             d.       If shorts are the preferred dress only Bowls England licensed and approved shorts may be worn in all rounds of Competitions leading to and playing in National Finals, Johns Trophy, Walker Cup and Amy Rose, Middleton Cup, Balcombe Trophy and White Rose Trophy. (Bowls England Rule)
             e.      Where the dress code on offer includes white shirt, or white blouse or white bowling shoes please read predominantly white
             f.       Failure to comply with dress code may result in Disqualification from the competition or Deduction of League Points.

2.          Ladies Code
            
When travelling and playing for Bowls Dorset in:
             a.      Double Rink and John’s Trophy
                      i.     T
ravel in County shirts, with county jackets, grey regulation skirts, or tailored full length grey trousers or tailored plain cropped grey trousers or Bowls England  licensed and approved grey shorts, white shoes
                      ii     Play in County shirts, gold fleeces, with green fleeces or county jackets, white/cream regulation skirts, or tailored full-length white trousers, or tailored plain cropped white trousers or Bowls England licensed and approved white shorts, white bowling shoes.
                     iii     Officers when on duty, to wear Green Blazers otherwise as above.
                      iv    Gold fleeces may be worn with the above

             b.     Presidents Day.
                    
i   Officers and Past Presidents, as above but past presidents pre 2010 may wear their gold shirts if they do not have a Bowls Dorset County shirt. *Note: It is not necessary for Past Presidents to change their blazer badge to a Bowls Dorset badge unless they wish to do so.
                    ii  Clubs and Guests,  White or club coloured shirts club blazers (optional), white/cream regulation skirt, or tailored full length white trousers or tailored plain cropped white trousers, white bowling shoes.

             c        County Matches
         
             When travelling and playing for Bowls Dorset in South West Counties League and friendly County Matches
                    i   Travel in County shirts with county jackets, grey regulation skirts, or tailored full length grey trousers or tailored plain cropped grey trousers or Tailored Knee length or Bowls England licensed and approved  grey shorts, white shoes
                   ii.   Play in County shirts, gold fleeces, green fleeces or county jackets, white/cream regulation skirts, or tailored full-length white trousers, or tailored plain cropped white trousers or Tailored Knee length or Bowls England licensed and approved white shorts, white bowling shoes.
                   iii.      Officers when on duty, to wear Green Blazers otherwise as above.
                   iv.      Gold fleeces may be worn with the above

            d          Presentation Luncheon.
                        Smart Casual Dress

            e          All stages of County Competitions:
                      
Before the quarter final stage of the competition white or club coloured shirts, grey regulation skirts, tailored full length grey trousers, tailored plain cropped grey trousers, or Bowls England licensed and approved grey shorts white/brown/grey bowling shoes.
                      Quarter finals, semi-finals and finals – white or club coloured shirts, white/cream regulation skirts, tailored full length white trousers, tailored plain cropped white trousers or Bowls England licensed and approved white shorts, white  bowling shoes
                      Two woods competition - white or club coloured shirts white/cream regulation skirts, tailored full-length white trousers, tailored plain cropped white trousers or Bowls England licensed and approved white shorts, white bowling  shoes

            f           June Culpin Trophy, Lust Trophy, Benevolent Triples Competition, Cobern Trophy and Edna Paisley League:-
                        W
hite or club coloured shirts white/cream regulation skirts, tailored full-length white trousers, tailored plain cropped white trousers or Tailored Knee length or  Bowls England licensed and approved white shorts, white bowling shoes

           g          Ladies Past Presidents allowed to wear Green County Blazers at all times

3.         Mens Code
            a.         When representing the County in Middleton Cup, Balcomb Trophy, White Rose, U25 competitions:-
                       
i)   Travel in smart casual (Not shorts).
                       ii)   Play in long white trousers or Bowls England licensed and approved white shorts, with White Belt (If worn) (Braces not visible if worn). County Shirts, White Socks and White Bowling Shoes.

            b.         When representing the County in friendly matches
                      i)   Travel in a plain White Shirt, with County Tie and Blazer. Grey Trousers, Black belt and Shoes.
                     ii)  Play in long White Trousers or knee length tailored white shorts or Bowls England Licensed and approved white shorts  with White Belt (If Worn) (Braces not visible if worn). County Shirts, White Socks and White Bowling Shoes. 

           c.         When playing in the Preliminary Rounds of County Competition
                        Play in White Shirts with Collar or club colour approved Shirts, Long Grey Trousers or Bowls England licensed and approved grey shorts and White/Brown Bowling Shoes.

           d.         When playing in Quarter Finals, Semi Finals of County Championships, the Final of County, and other County Competitions played on a finals day:
                       Play in White Shirts with Collar or Club coloured approved shirts, Long White Trousers Bowls England licensed and approved white shorts,  with White Belt (If Worn) (Braces not visible if worn), White Socks and White Bowling Shoes.

           e          When playing in League Matches.
                       Play in White Shirts with Collar or club colour approved Shirts, Long Grey Trousers or knee length tailored Dark grey shorts or Bowls England Licensed and approved Grey shorts, and White/Brown Bowling Shoes

           f.          U16 Bowlers are permitted to wear their Club U16 registered Kit, registered and approved (By Bowls England and Bowls Dorset).Clothing throughout all stages of:
                       i. Preliminary Rounds of County Competitions.
                      ii. When playing in Quarter Finals, Semi Finals and Finals of County.
                     iii. Under 16 implies, not yet 16 years of age on the 1st April, in the year of Competition.

END


Bowls Dorset Regulation: No.11

COUNTY CHAMPIONSHIPS AND COMPETITIONS

1          General
            a.          The County Championships (eventually leading to the National Championships) shall comprise the Singles (4 wood) Singles (2 wood), Pairs, Triples, Fours, Senior Fours, Junior Singles and Junior Pairs. The rest are County Competitions.
            b.          Players and Officials selected for International or Junior International duties must be allowed to play all stages of all County Championships.
            c.          Should an Affiliated Club close after the entry date the members may be permitted for one season only to compete under the name of that club irrespective of which club they have joined.
            d.         A competitor shall not enter any Bowls Dorset Championship or Competition under an assumed name nor shall they represent or allow their name to be submitted by more than one club in any one year – between 1 October to 30 September.
            e.       
The County Championships are Nationals run by the County to County Finals stages and shall be played under Bowls England Regulation 50. The County Competitions are internal County Competitions and shall be played under the current Laws of the  Sport and other Regulations laid down by Bowls Dorset.  All  shall be under the management and control of the Competitions Committee who shall determine all questions and disputes that may arise and that do not come within the scope of an Umpires duties. The decision of the Competition Committee shall be final and binding.
            f.         There is nothing in the Laws of the Sport or these Regulations as at present constituted which stipulates that games may not be played on a surface other than grass but the challenger(s) shall inform their opponent(s) if there is a likelihood of play on a surface other than grass. It is however a condition that games are played outdoors.

2.          Code of Conduct
           A bowler shall at all times conduct himself/herself in a manner that reflects favourably upon fellow bowlers County and National authorities and Bowls Dorset both on and off the bowling green.
                   a.   Give priority to any Squad get-together practice match or event appertaining to his/her selection.
                   b.   Observe at all times the relevant Rules and Regulations of Bowls Dorset.
                   c.   Accept control by the appropriate Team Manager in all matters as follows:
                                  i.   Dress – both on and off the green
                                 ii.   Squad get-together and practice
                                 iii.  Report at prescribed times punctually
                                 iv.  To adhere to any curfew which may be imposed by the Team Manager

                    d.  Inform the Team Manager of any personal circumstances which may affect his/her performance in the team.
                    e.  To adhere to the currently applicable Drug Testing Policy of Bowls England.
                    f.   Not to render himself / herself unfit through alcohol or drugs either on or away from the green.
                    g.  To show respect to colleagues opponents and officials and not to subject them to any physical or verbal abuse at any time.

3.          County Championships (format as Bowls England Regulation 50)

             a) Singles 
             Each game shall consist of 21 shots – four bowls each player.  

             b) Pairs
            (Two players from the same club) Each game shall consist of 21 ends – four bowls each player. The Leads to play their four bowls before the skips. In the event of the scores being equal when all ends have been played, an extra end or ends shall be  played until a decision is reached. 

             c) Triples
             (Three players from the same club) Each game shall consist of 18 ends three bowls each player. In the event of the scores being equal when all ends have been played, an extra end or ends shall be played until a decision is reached. 

             d) Fours
             (Four players from the same club) Each game shall consist of 21 ends – two bowls each player. In the event of the scores being equal when all  ends have been played, an extra end or ends shall be played until a decision is reached.

             e) Two‐Wood Singles 
             Each game shall consist of 21 ends – two bowls each player. In the event of the scores being equal when all  ends have been played, an extra end or ends shall be played until a decision is reached.   

             f) Junior Singles
             Each game shall consist of 21 shots four bowls each player. The Championships shall be open to all  Members of Clubs affiliated to Bowls England who have not attained their 25th birthday on the 1st April in the  year of the Championship.   

              g) Junior Pairs
              (Two players from the same County) Each game shall consist of 18 ends – four bowls each player. The Leads to play their four bowls before the skips. In the event of the scores being equal when all ends have been played, an extra end or ends shall be  played until a decision is reached. The Championships shall be open to all Members of Clubs affiliated to  Bowls England who have not attained their 25th birthday on the 1st April in the year of the Championship. The  two players may belong to different clubs within the same county, so long as both clubs are affiliated to  Bowls England.  

               h) Senior Fours
               (Four players from the same club) Each game shall consist of 18 ends – two bowls each player. In the event of the scores being equal when all ends have been played, an extra end or ends shall be played until a decision is reached. The Championships  shall be open to all Members of Clubs affiliated to Bowls  England who have attained their 55th birthday by the  1st April in the year of the Championship.

4.          County Competitions (Knockouts)
            
a.          June Culpin Memorial Trophy (Ladies):
                              i.    Entries of one team per Affiliated Club shall be made before the date of the Annual General Meeting. ANY Club member is eligible to play.
                              ii.   The team will consist of 8 players in two rinks of four.
                              iii.  Games to be played on the Challenger’s green up until the semi-final.
                              iv.  The game will consist of 21 ends 2 bowls each player with 2 trial ends.
                               v.  The winners to be decided on total shots over the two rinks.
                              vi.  Before the draw for rinks is made, in the presence of an umpire or competent person, a rink number shall be nominated to play an extra end in the case of a tie. At the same time the Captains shall toss for the mat. The extra end to be played immediately after the 21st end unless the result is already apparent.
                              vii.  No rink fees to be charged and the home side to provide refreshments at the end of the game.
                              viii. The winning side’s Captain to telephone the result to the Competition Secretary immediately after the game and ALL SCORECARDS to be forwarded to her within 24 hours.

             b.          The Cobern Trophy (Ladies) – 4 Wood Singles
                           
Open to Affiliated Club Lady Officers (maximum of three per Club) holding office at the date of entry.
                            Each game shall consist of 15 ends (21 ends in Final).

             c.           Champion of Champions (Ladies)
                           
  Open to the Affiliated Club singles (4 bowls) Champions from the previous season plus the holder of the title in defence of their trophy (always providing they are still an active playing member of that Affiliated Club).
                             Each game shall consist of 21 shots 4 bowls each player.

             d.           Lust Competition: (Ladies Unqualified Singles Trophy).
                            
This competition was instigated by Mrs Sue Maggs who donated the trophy for same.
                             Each game shall be played to 21 shots – 4 woods each player. The competition is played on a fixed date up until the semi-final. The Semi final and final are played on finals weekend.
                            The winner is then entitled to put their name on the selection sheets for County games. When there are 10 or more participants the runner up is entitled to put their name on the selection sheets for County games

            e.           Benevolent Triples Knock-Out (Ladies):
                           
Entries of any number of teams per Affiliated Club shall be made before the date of the Annual General Meeting. Each side shall consist of 3 players each playing 2 bowls. The game shall consist of 15 ends. All 15 ends MUST be played as the team with the highest shot difference determines the National winner In the event of a tie an extra end(s) shall be played to determine the winner.

            f.           County Mixed Fours:
                          
Open to players from Affiliated Clubs.
                           Each four will consist of 2 men and 2 women from the same club Each game will consist of 21 ends 2 bowls each player.
                           In the event of the scores being equal when all ends have been played an extra end(s) must be played until a decision is reached.
                           The Semi- Final to be played on a neutral green. The Challenger to make all the necessary arrangements.

            g.          County Cup (Men):
                          
Entries of one team per Affiliated Club shall be made before the date of the Annual General Meeting. Each side will consist of 16 players in four rinks of four and up to and including the semi-finals two rinks playing at home and two rinks playing away. The game will consist of 21 ends 2 bowls each player and all matches to commence by 1800 hrs. In the case of a tie one four declared by the challenger before the draw for rinks takes place shall play an extra end to determine the winner. In the finals in the event of a tie all four rinks shall play one extra end(s) to determine the winner. The final will be played on a neutral green.

            h.          The Belben Cup (Men) – Secretaries Cup
                         
Open to Affiliated Club Secretaries County Secretary County Match Secretary County Tour Secretary Dorset County Patrons Secretary Associate Member Secretaries Competition Secretary League Secretaries Area Competition Secretaries holding office at the date of entry.
                          Each game shall consist of 21 shots 4 bowls each player.

              i.          The Taylor Cup (Men) – 2 Wood Singles
                            
Open to members of Affiliated Clubs. Each game shall consist of 21 ends 2 bowls each player. In the event of the scores being equal when all ends have been played an extra end(s) must be played until a decision is reached.

               j.           The Owen Harvey Cup (Men) – Champion of Champions
                             
Open to the Affiliated Club singles (4 bowls) Champions from the previous season plus the holder of the title in defence of their trophy (always providing they are still an active playing member of that Affiliated Club).
                              Each game shall consist of 21 shots 4 bowls each player.

              k.          The Steadman Family Trophy (Men)
                            
Open to players from Affiliated Clubs who have not reached their 16th birthday on 1st May in the year of the competition.
                             Play will be staged as a ‘round robin’ sets play 4 bowls each player.
                             Each set to be 11 shots and best of three sets to determine the winner but the third set to be two or three ends only.

 5.          County Competitions (Leagues)
                a          Ladies League
               
           The Edna Paisley Morning Triples League
                          
Open to Ladies who will be aged 60 and over on 1st May in the year of the competition.
                                 i.    League to be played on an East / West basis, with the winners of the East Area and the West Area to play in the County Final. The Final to be played on Finals weekend.
                                 ii.   Affiliated Clubs may enter as many teams as they wish (before the Annual General Meeting) with a maximum of nine teams constituting a Division. If necessary other divisions shall be formed and Division Finals played before the East/West Final. (see Rule xvii below)
                                 iii.  Two rinks of triples to constitute a team.
                                 iv.   Players should be taken from non-league players or from lower Dorset Women’s Bowling League or Bournemouth & District League.  
maximum of one player from first division of  D.W.B.L. or   B. & D. are allowed to play in each triple and in any position.
                                       Players are eligible to play 2 times in the First Division of the DWBL/B&D, on the 3rd time, they will then be classed as a  ‘First Division’ Player
                                       Players playing in Walker Cup / Johns Trophy/ International are not permitted to play in this league.
                                       Players playing in the finals must have played in at least 2 games during the season.
                                       A Club playing an illegal player will result in the loss of rink and match points and a further deduction of 3 match points for each illegal player used.
                                   v. Each Club to designate their home day and time of play.
                                  vi. Each game shall consist of 18 ends 3 bowls each player.
                                 vii. Visitors to have possession of the mat and jack on the first end. No trial ends, one shot on the first two ends.
                                viii.  Maximum of 6 points per game. 2 points for winning rink: 1 point for a drawn rink: and 2 points for the overall win.
                                  ix.  All games to be completed or points shared if game abandoned. Games to be abandoned only if the Green-keeper deems the green unfit for play or due to weather conditions by mutual agreement. 12 ends shall constitute a game.
                                   x.  If a club cannot put out two triples, one triple may play (with the opponents agreement). With the non-offending club taking the other four points.
                                  xi.  If a Club has more than one team entered in the Competition players may only play for ONE team.
                                 xii.  League fixtures will be compiled by the Competition Secretary and sent to all Clubs.
                                xiii.  Games may be re-arranged by mutual consent but the Competition Secretary must be advised BEFORE the game is played. The game must be played within three weeks of the date of the original fixture, with two dates offered for the re-arranged game.
                                xiv.   Rink fees to be on a reciprocal basis with tea or coffee available by mutual consent.
                                xv.    Results to be telephoned or texted to the Competition Secretary by the home team before 8 p.m., on the day of the game.  E-mails by 7-30 p.m.  Result card to be sent to the Competition Secretary within 24 hrs.
                                xvi.  Score cards to be kept until the County Final has been played.
                               xvii.  The final to consist of 18 ends, two trial ends.  The challenger shall designate the rink number to play the extra end before the draw is made. The extra end to be played immediately after the 18th end, unless the result of the game is already apparent. The draw for rinks to be made in the presence of an umpire/competent person.  At the same time the Captain’s shall toss for the mat and the extra end.
                              xviii.   ANY DISPUTES WILL BE SETTLED BY THE COUNTY PRESIDENT, SECRETARY AND COMPETITION SECRETARY WHOSE DECISION SHALL BE FINAL.

                    b          Men’s Leagues
                                Each Club shall send to the appropriate league secretary a list of registered playing members (including first names) eligible to compete in the league for the club by 15 April annually. Once registered those players may not play for another Club in any Bowls Dorset league  during the season. Names of further eligible members joining at a later date must also be registered prior to their playing.

                    1)         The Percy Baker Triples League (Men):
                                Open to players who will be aged 60 years and over on 1st May in the year of the competition. Affiliated Clubs may enter as many teams as they wish before the Annual General Meeting.
                               Each Team shall consist of six players in two rinks, 3 bowls each player. No Player shall play for more than one Team or Affiliated Club in any year.
                               Matches will comprise 18 ends. No trial ends but one shot only to count on the first two ends.

                         i.      League to be played on an East Area / West Area basis and in divisions within each Area. The winners of each division shall play Knock-out stages to produce Area winners and the winners of each Area to play in the County Final.
                        ii.      Each division shall have a maximum of six teams and if necessary other divisions shall be formed.
                        iii.     Each club team to agree their home day and time of play with opponents.
                        iv.     Visitors to have possession of the mat and jack on the first end. No trial ends but one shot to count on the first two ends. Two points for each winning triple one point for a drawn triple two points for an overall win one point for a draw overall. Maximum of six points available.
                         v.     If a game is abandoned by direction of the Greenkeeper (or by mutual agreement) the result will stand if ten ends have been completed. Games requiring completion after being mutually rearranged will start with two trial ends prior to playing the remaining game ends. Games so rearranged must be advised to the League Secretary.
                        vi.    A team arriving with only one rink will forfeit 2 points and nine shots for the missing rink and the two points for the match winners. The rink will then play for the two remaining rink points only. This is only allowable once in a season for any team. If this occurs on more than one occasion a further two rink points plus nine shots will be deducted from the offending team. Should one club either fail to arrive or concede the match their opponents will receive six points and 18 shots.
                        vii.   A Club playing an illegal player will result in the loss of rink and match points as in Regulation 11.4.f.vi and a further penalty deduction of 3 math points for each illegal plyer used.
                        viii.  Fixtures will be compiled by the League Secretary. All League matches must be played Monday to Friday within the dates on the Fixture Schedule with a start time no later than 1100 hrs. Games may be rearranged by mutual consent but the League Secretary must be informed
                         ix.   Rink fees to be on a reciprocal basis and tea or coffee may be made available on arrival or after the game.
                          x.   Result Cards signed by both Captains to be sent to the League Secretary as soon as possible after the game by the home team. Score cards to be kept until after the County Final has been played.
                          xi.   Any disputes will be settled by the League Secretary who may refer the matter to the Competitions Committee whose decisions shall be final.              

                         xii        Knock-out-stage
                              
All Final Stage rounds to be played on a neutral green decided by the Percy Baker League Secretary. If possible the Quarter finals in each half (East or West) should be played on the same green at the same time.
                               Final Stage rounds to start the week after the League Fixture Schedule ends. (no gap)
                               Rinks to be drawn and mat possession to be decided by the toss of a coin.
                              Two wood trial ends to be played.
                              The Challenger shall nominate one triple before the start of the game to play an extra end(s) in the event of a tie to determine the winner.
                              The County Final to be played on County Finals Weekend on a date and rinks to be arranged by the Competition Secretary. Mat possession to be determined by the toss of a coin. Trial ends will be played.
                               In the event of a tie in the County Final both triples will play an extra end(s) to determine the winner.

                    2)         DORSET MENS CHAMPIONSHIP LEAGUE
                               A         Rules for All Divisions
                                      
a) Open to any number of Teams from Affiliated Clubs who have made their    entries known to the Competitions Committee before the Annual General Meeting.
                                      b) Number of Rinks/players
                                           i) Each Team shall consist of twelve players of three rinks 2 bowls each player. No player shall play for more than one Affiliated Club in any year.
                                          ii) Matches will comprise 21 ends
                                         iii) A team arriving with only one or two rinks concede the four match points and play for rink points only. This is only allowable up to twice in a season for any team. Should this occur on more than two occasions all rink points plus 16 shots per rink will be awarded to the non-offending team
                                         iv) Teams arriving short of players must play as many rinks of 4 players as possible, i.e. a minimum of 11 players are required for a 3 rink match and 7 players for 2 Rinks. Any rink not played will be forfeited and 2 points and 16 shots awarded to the opposition.
                                         v)  A rink consisting of 3 players may play with 3 bowls, 3 bowls and 2 bowls and will take a 25% reduction of their score.  
                                       c)   Clubs with two or more teams may use their players in any team. However a player cannot play for a lower division team once he has played in higher teams for half their total number of games plus one game in a season. If unequal numbers of teams within divisions then the higher number to be used. If a club has 2 teams in the same division there is to be no interchange of players between those teams throughout the playing season. Any violation of this rule will cause a penalty deduction of 6 points for each illegal player used in each match. Also the rink score will be recorded as 16-0 against the offending team.
                                       d) The composition of the Divisions shall be the responsibility of the Competitions Committee.
                                       e)  Subject to Appendix D, matches shall be played on a Home and Away basis within each Area throughout the season in their respective divisions (except that The Championship Division will not be divided by Area).
                                       f)     Results:
                                              i)      Each winning team shall be awarded 4 points. 2 points shall be awarded to each team in a tied game. In addition each winning rink shall be awarded 2 points each tied rink 1 point and each losing rink 0 points.
                                             ii)     The team scoring the highest number of points during the season shall be declared the winner of that division. Shot difference shall decide a team position if two or more teams are level on points.
                                             iii)    Each team Captain must complete and sign the result card. It is the responsibility of the Home Captain to post or e-mail the result card to the respective Area League Secretary within 24 hours of the match being played.
                                       g)   Conduct of Matches:
                                             i).  Matches shall be played on Monday evenings at 1800 hrs. unless mutually agreed by the clubs involved or the County need to use additional nights.
                                             ii)  Matches shall be played without ‘Threes’ at the head but ‘Threes’ and ‘Skips’ may visit the head once each end if circumstances warrant this. Remaining at the head counts as one visit. Visitors to have first possession of the mat and jack.
                                             iii)  There will be no trial ends - with one shot only to count on the first two ends
                                             iv)  Dress for matches is defined under Bowls Dorset Regulation No. 10. Anyone improperly dressed will not be allowed to play in the match. If no reserve is available that rink shall play with three players Lead and Two using 3 bowls each and the Skip using two bowls. 25% of the score will be deducted and fractions shall be taken into account.
                                              v)  Refreshments may be provided but play must be continuous.
                                       h)      Rearranged Matches
                                              i).    A fixture may be rearranged by mutual agreement provided that advance notice and an acceptable reason for the change is given to the Area League Secretary and his approval is obtained
                                             ii).    In the case of a postponed fixture a replay date must be agreed and the League Secretary notified within 5 days. The revised date must be within 3 weeks of the scheduled date. If the agreed date is itself rained off then discretion rests with the League Secretary.
                                           iii).      Players for the rearranged postponed fixture must come from where possible the original team but if unavailable then substitutes will be allowed providing they did not play on the original date for another team. Any violation of this rule will cause a penalty deduction of 6 points for each illegal player used in each match. Also the rink score will be recorded as 16-0 against the offending team.
                                            iv).    A team not keeping an original or rearranged fixture shall forfeit the match to their opponents who will receive 10 points and 20 shots. The offending team shall suffer a penalty deduction of 10 points and 20 shots from their total already gained.
                                            v).    Should there be at any time 2 teams from the same Affiliated Club in any Division such teams shall play each other in the first game of the season and in the first game in the second half of the season.
                                       i)          A game abandoned by inclement weather will be resumed on an agreed date with the scores and where possible the players as they were when the game was originally stopped. An end commenced but not completed shall be declared a ‘dead end’. If a minimum of 15 ends per rink have been completed in the original game then that result will stand.
                                       j)          All disputed points between teams or other questions not covered by these rules shall be referred to the Area League Secretary who may if necessary refer the matter to the Competitions Committee.

                    B         Rules for Championship Division.
                             
i)          The team winning the Championship Division shall be awarded the Dorset League Cup.
                             ii)         The team finishing second in the Championship Division shall be awarded the Runners-up Cup.
                            iii)        The 2 bottom teams will be relegated to their respective Area Division One.

                     C         Rules specifically for Other Divisions
                                
Promotion to the Championship Division:
                                  i)          The team winning each Area first division will be promoted to the Championship Division.
                                 ii)  The team winning each area second and lower divisions shall be promoted to the division above.
                                iii) Relegation from the first division to a second division and possibly in lower    divisions may involve more than one relegated team. e.g. If a team relegated from the Championship Division is not replaced by a team from the same Area then two teams may be relegated to the relevant second division. This could have a ‘knock-on’ effect in the lower divisions.

6          Championship and Competition Rules

IT IS THE COMPETITORS RESPONSIBILITY TO ENSURE THEY KNOW

a).         Control
            All championships and competitions shall be controlled by each Code Area Competition Secretaries (up to quarter final stage) under the supervision of each Code Competitions Committee. The quarter finals semi-final and finals shall be controlled by each Code Competitions Committee. Each Code shall form a Competitions Emergency sub Committee which shall consist of any three members of the Code Competitions Committee. The decision of either committee in each and every circumstance shall be final and binding. Any necessary Green Fees up to and including the semi-finals will be shared.

b).        Entries
            Entry Forms will be made available to all Affiliated Club Secretaries. Each club shall summarise the returns and collect all fees due and send monies and returns to their respective Code Competition Secretary. Closing dates will be clearly noted on each entry form. Each competitor must have a county handbook

c).        The Draw
            The draw and completion dates for all championships and competitions will be made by each Code Competitions Committee and will be sent to all Affiliated Club Secretaries.

d).          Match Arrangements
              i)   On fixed date rounds the days and dates published should be adhered to but there is no objection to any or all rounds being played prior to the published fixed date always providing this is mutually agreed between the opponents. Other rounds on a non-fixed day and date basis shall be completed before the published date for that round.
             ii)  The challenger is responsible for:
                    Offering 3 dates to the opponent(s) one of which shall be a Saturday or Sunday within 48 hours of receiving the draw. The time for commencing a game shall be by mutual consent. The opponent(s) must reply within 48 hours of receipt of the challenge accepting one of the offered dates. Dates offered for June Culpin or Ladies National Top Club must not include County Fixtures or County Competitions/Championships
                   If a challenge has not been received within the specified period (48 hours of receiving the draw) the opponent(s) shall endeavour to contact the challenger before submitting a claim for a ‘walkover’.
                   Ensuring sufficient best rinks are booked for the tie to constitute a draw for deciding the rink to be used for the tie, whenever possible the visitor shall draw for rink of play
                   If rink space is not available then the tie shall be reversed and played on the opponents green
                   National/County competitions take priority over all Club domestic games
                   In singles ensuring a competent marker is provided. If no marker is supplied the opponent may claim a ‘walkover’.
                   Paying all Green Fees that may be due.
                   Refreshments to be provided by Challenger for June Culpin and Ladies Top Club

e).         Extensions
             No extension of the closing date for any round will be granted (except for Regulation 11.1.b).

f).         Late Arrival
            If a side fails to appear and be ready for play within 30 minutes after the agreed time for the tie the opponent may claim a ‘walkover’.

g).        Inclement Weather
            In the event of a match not being  completed in the preliminary rounds (before the quarter finals semi-finals or finals) due to exceptional weather conditions and on the authority of the Greenkeeper or other competent person the aggregate score in uncompleted matches in which both sides have played 15 ends or more will stand as the result. If the score is a tie then the winner will be the person/team who has won the most ends. If there is still a tie then the match will be decided by the toss of a coin.
             Matches not started and matches in which less than 15 ends have been played will be given an extension of time. Any such match MUST be completed by two days prior to the date of the following round and should if possible be on the same green commencing at the point of cessation with trial ends. The respective Area Competition Secretary or Competition Secretary where applicable, MUST be notified of the date on which the match is to be played.
            Should the game NOT be played by this time then the match WILL be decided by the toss of a coin or by mutual agreement. If no agreement can be reached then both sides may be eliminated from the competition.
            Where it is possible to rearrange a fixture before the completion date of the round the respective Area Competition Secretary or Competition Secretary where applicable MUST be notified of the date on which the match is to be played.

h.       Results
          The winner of each round tie shall notify their respective Code Area Competition Secretary or Competition Secretary of the result. Results to be sent in on the day of the Competition. Failure to do so may result in exclusion. The scorecards for pairs triples and fours to be signed by both skips and forwarded by the winners by 1st class post to the respective Code Area Competition Secretaries. The Area Competition Secretaries will advise the ‘away’ competitors (non challengers) of the venue and their next opponent at the earliest possible time.

i).      Substitutes
         The following are the rules governing substitutes in County Championships and Competitions:

         i) SINGLES
            No substitutes allowed.

       ii)         COUNTY CHAMPIONSHIP PAIRS TRIPLES AND FOURS
                   Substitution is governed by Bowls England Regulation 50.4, which provides:
                    4.  Substitution 
                       4.1  In Pairs, Triples and Fours, the players taking part in the first game shall constitute the team and shall  normally play together throughout the Championship. 
                       4.2  One additional, and the same player, may be used as a substitute at any time provided they have not already played in the same Championship. They may play in any position.   
                       4.3  The named entrant conceding a walkover before their first game in any Championship cannot act as a substitute in the same Championship, as this is considered a game played and lost. 
                       4.4  The named entrant of a team cannot be a member or substitute of any other team in the same  Championship.
                       4.5  If a substitute is required during a game then the rules in the current Laws of the Sport of Bowls apply.
            Where Bowls England amends or replaces Regulation 50.4, such amendment or replacement shall apply.

        iii)        COUNTY MIXED FOURS
                    The four players taking part in the first game shall constitute the original team and should normally play together throughout the competition. One additional male player and the same player and/or one additional female player and the same player may however be used as substitutes at any time provided they have not already played in or entered in the competition.
However at least one of the original men and one of the original women must play in every round. They may play in ANY position.

         iv)        OTHER COMPETITIONS
                     If a substitute is required during a game then the rules in the current Laws of the Sport of Bowls apply.

          v)         Ladies Competitions
                      Substitutes used in any discipline MUST be advised to and be accepted by the Competition Committee BEFORE the Competition is played.

          vi)        Incapacity during a game
                      In the event of a player becoming incapacitated during a game the substitute may play in any position other than Skip.

j.            Stamping of Bowls
              
  i)    In the early stages when no Umpire is present the onus of checking the date stamp on bowls rests with the opposing player or players concerned.
                 ii)   For rounds leading to the final stages of National Competitions The current Laws of the Sport of Bowls  and regulations currently laid down by Bowls England apply.
                        For Regional Finals and National Finals. The current Laws of the Sport of Bowls  and regulations currently laid down by Bowls England apply.
                iii)   Should a player wish to challenge the suitability of their opponents bowls  (the current Laws of the Sport of Bowls  and regulations currently laid down by Bowls England apply). 

k.         Dress
           
Attention is drawn to Bowls Dorset Regulation 10. In the event of a competitor failing to observe this Regulation and a complaint is submitted to the respective Code Competition Secretary the offender may be eliminated from the competition.

l.         Mobile Telephones
           
No competitor or player in any competition shall be permitted to use a mobile telephone either on or within the vicinity of the bowling green, except in an emergency situation.

m.       Smoking
          
Smoking on the green (including electronic cigarettes) will be strictly prohibited. Failure to adhere to this will result in disqualification.

n.         If a player enters a Competition as a Member of one Club, he/she cannot play for another Club in that year should he/she move clubs

 

END


APPENDIX A

Guidance Notes for submission of Proposals

Any affiliated Club may make a proposal to Bowls Dorset in writing to the Administrator, but it must be supported by a second club. These should be made prior to the October Code Representative Meetings for voting on at the AGM

These should then be discussed at Club level to gauge the Club’s feelings in order that their Representative is instructed on how to vote at the AGM

1          Voting Procedures.
            a.        Motions
(Proposal/proposition).
                       i).    When a meeting is notified to the members, a time limit for acceptance of motions will be advised.
                       ii)    An item of business or issues requiring a decision must be submitted in writing to the Administrator, to be included in the agenda as a motion, which, if passed will then become a resolution. The minutes will reflect that ‘such and such’ was ‘resolved’.
                      iii).   All Motions should be proposed by the ‘mover’ in front of the meeting and then supported (seconded) by another member before any discussion can take place on the item.
             b.    The proposer then explains the motion to support it. The seconder has the right to speak immediately or wait until the end of the debate
             c.    The Chairperson then calls for speakers alternately for and against the motion. At the end of the debate the proposer (or seconder) can sum up in reply.
             d.    A vote is taken. The Administrator should record the motion, who proposed it, who seconded it and whether or not it was carried and the votes for/against and abstentions.

2.         Amendments.
                a.     Any speaker can move an amendment to the motion (through the Chairperson, usually after or during the motion discussion). When this happens, people speak for and against the amended motion alternately as before. The amendment must be put and a vote taken, before voting on the original motion. The Administrator should record the amendment, who proposed it, who seconded it and whether or not it was carried and the votes for/against and abstentions.
                b.     If the amended motion is carried, debate on the original motion is discontinued – lost.
                c.     If the amended motion is lost, discussion and voting moves back to the original motion.

END


APPENDIX B

JOB DESCRIPTIONS

Association Officers

Chairperson :-              

Reports  to  :   Bowls Dorset  Executive Committee
Aim:               To give cohesion to the activities of Bowls Dorset and to maintain or enhance the good name of Bowls Dorset within bowling circles.     
The key duties of the post are :-
                                    To preside over the Bowls Dorset Executive Board
                                    To preside over the Bowls Dorset Annual General Meeting
                                    To work closely with the Bowls Dorset Administrator and with other Officers of  Bowls Dorset to ensure the smooth coordination of Bowls Dorset activities.

Administrator:-

Reports to:   Bowls Dorset Executive Committee
Aim:             To provide administrative support within Bowls Dorset with a view to giving cohesion to the activities of Bowls Dorset and to maintain or enhance the good name of Bowls Dorset within bowling circles.
The key duties of the post are :-
                                    To convene, prepare, attend all Meetings and keep recorded Minutes of all business transacted : Bowls Dorset Executive Board                      
                                    Bowls Dorset Annual General Meeting
                                    Conduct the correspondence of Bowls Dorset.
                                    Attend all Meetings ‘ex officio’ of Bowls Dorset.
                                    Maintain a register of all Affiliated Clubs.
                                    Maintain an inventory of all Bowls Dorset property, and liaise with the Treasurer for the maintenance of Bowls Dorset Merchandise.
                                    Maintain stocks of County Shirts, Stickers, Cloth and Lapel Badges and Scorecards and other items for Bowls Dorset general use.
                                    Represent Bowls Dorset at meetings of the South Western Counties Bowling Association with representatives from the Men’s Code and Ladies Code.
                                    Receive and process annual returns from each Affiliated Club in relation to the Club’s Officers, Membership and Delegates.
                                    Before the end of November each year receive and process returns from each  Affiliated Club showing names of Playing Members only as at 30th September.          
                                    Submit to Bowls Dorset Treasurer in order that Affiliation Fee Invoices be prepared.
                                    Before the 20th December of each year receive and process returns from each  Affiliated Club showing details of Club Officers in order that Bowls England  Year Book details are corrected.
                                    Prepare statistical returns for Bowls England and submit information required for the Bowls England Handbook.                                    Collate and prepare all materials and information necessary for the production                                of the Bowls   Dorset Year Book, edit and oversee publication.

                                    Prepare and submit to Bowls Dorset Annual General Meeting a report of the activities of Bowls Dorset during the preceding year.
                                    Collate and prepare all information necessary for the maintenance of the Bowls Dorset Website.  Liaise with WebMaster
                                    Disseminate all information received from Bowls England to relevant County Secretary and to Affiliated Clubs, as necessary
                                    On retirement from Office, surrender books, papers, software and Bowls Dorset   property held, to the successor.

Treasurer:-
Reports to:    Bowls Dorset Executive Committee
Aim:             To provide financial expertise and support within Bowls Dorset with a view to enhancing the good name of Bowls Dorset within bowling circles
The key duties of the post are :-
                                    To receive and be held responsible for all monies belonging to Bowls Dorset from sources :
                                                Club Affiliation fees
                                                Men’s Code Match and Competition fees
                                                Ladies Code Match and Competition fees
                                                Year Book advertising revenue
                                                Other sundry revenue from both Codes
                                    To delegate to responsible officials of both Codes the right to incur and pay  such liabilities necessary to operate the activities of each Code, and as  approved by the Executive Board under general or specific authorisation.
                                    Ensure that all monies of Bowls Dorset are kept in a Bank or Building Society as approved by the Executive Board.
                                    Maintain an Income and Expenditure account, and prepare an Annual Statement of Accounts and Balance Sheet immediately after the end of the financial year.
                                    Submit fully Examined copies of the Statement to the Bowls Dorset Annual General Meeting for approval.
                                    Ensure adequate Insurance cover including Officer Indemnity
                                    Keep the Executive Board informed of the financial state of Bowls Dorset.
                                    Attend all Meetings ‘ex officio’ of Bowls Dorset.
                                    Liaise with the Administrator for the maintenance of Bowls Dorset Merchandise.
                                    On retirement from Office, surrender books, papers, software and Bowls Dorset property held, to the successor.

Ladies code     All Officers report to:- Bowls Dorset Executive Committe
All 
Officers Aim to:-  give cohesion to the activities of the Ladies Code of  Bowls Dorset and to maintain or enhance the good name of Bowls Dorset                                      within bowling circles.
All Officers on retirement from Office, surrender books, papers, software and Bowls Dorset  property held, to the successor

President:-
The key duties of the post are:-
            To preside over the Ladies Code Competition Committee.
            To preside over the Ladies Code Selection Committee.
            To preside over the Ladies Delegate Meeting.
            To preside over any other Ladies Code Meeting when requested to do so.
            To attend, as the Ladies Code Principal Officer:
                                                            All Johns Trophy Matches
                                                            All Walker Cup Matches
                                                            All Amy Rose Trophy Matches
                                                            All South Western County League Matches
                                                            As many County Friendly Matches as circumstances permit.
                                                            The quarter-finals, semi-finals and finals of County Competitions
            To act as host in all home County matches, welcoming visiting teams and  supporters, express the appreciation of the County to all clubs placing their facilities at the disposal of the County.
            At away matches to respond to the welcome of the hosts and express the appreciation of the County to the Club  on whose green the match is played.
            If unable to attend any of the above to arrange for a suitable deputy to attend in  the President's place.
            To support County Finalists at the National Championships.
            To support the Managers of the Johns Trophy and Walker Cup and Junior teams within the County.
            To lead any Ladies County Tours that may be arranged.
            To preside over the Ladies Code Annual Presentation Lunch.
            To promote County Bowls by accepting as many lunch, dinner and speaking engagements as reasonably possible.
            To work closely with the Vice President and Junior Vice President and all other elected and appointed officers of Bowls Dorset to ensure the smooth co-ordination and running of Bowls Dorset.
            To undertake any other function or activity commensurate with the post of President of  Ladies Code, Bowls Dorset.

 

Vice President :-

The key duties of the post are:-

            To support the President in all duties .

            To attend:

                         Ladies Code Officers meetings, Ladies Code Selection meetings,                                        Ladies Code Competition Committee meetings, Ladies Code delegates  meetings

To work closely with the President and Junior Vice President and all other elected and appointed officers of Bowls Dorset to ensure the smooth co-ordination and running of Bowls Dorset.

            To be responsible for the County Flag

 

Junior Vice President :-

The key duties of the post are:-

To support the President and Vice President in all duties including attending all matches.

            To attend:

                         Ladies Code Officers meetings, Ladies Code delegates meetings

To work closely with the President  and Vice President and all other elected and appointed officers of Bowls Dorset to ensure the smooth co-ordination and running of Bowls Dorset.

 

Secretary:-

The key duties of the post are:-

            To convene, prepare and attend all Ladies Code Meetings and keep recorded Minutes of all          business transacted.

            To attend all Meetings:

                        Bowls Dorset Executive Board

                        Bowls Dorset Ladies Code Executive

                        Bowls Dorset Ladies Code Delegates

                        Bowls Dorset Annual General & Special General Meetings

Conduct the correspondence of the Ladies Code of Bowls Dorset.

Maintain a register of all Ladies Code Affiliated Clubs.

Represent Bowls Dorset at meetings of the South Western Counties Bowling Association with representatives from the Men’s Code and Ladies Code

Assist the Ladies Code President (if requested) in all matters relating to the preparation and organisation of President’s Day.

Prepare and organise all aspects of the Ladies Code Annual Luncheon and Prize presentation, in conjunction with the Ladies Code Competition Secretary.

Prepare and submit to the Bowls Dorset Annual General Meeting a report on the activities of the Ladies Code during the preceding year.

To work closely with Assistant Secretary and delegate jobs as necessary

To organise fund raising including Coffee morning and raffles, maintain records    of such activities and submit a Cash Analysis Sheet to the Bowls Dorset Treasurer showing details of payments received and cash banked.

Assist in compilation of Annual Handbook

Disseminate all information received from Bowls Dorset Administrator to relevant County Officer

 

Match Secretary:-

The key duties of the post are:-

To arrange and confirm the full programme of Ladies Code Matches, including National Inter-County competitive matches, Ladies South West County League and Friendly Matches.

To liaise with the Ladies Code Team Manager and arrange with Affiliated Clubs who act as Hosts to all the aspects of the matches.

To contact all Affiliated Ladies Code Clubs with a view to collating invitations received and to assist the Selection Committee to complete the programme.

To attend Meetings of Ladies Code Competition Committee, Selection Committee, Bowls Dorset Executive Board, Ladies Code Officers and Ladies Delegates and Annual General & Special General Meetings

During the playing season, receive from Affiliated Clubs their player nomination forms and make the administrative preparation for each match, including arrangements for the presentation of appropriate badges to qualifying players.

Collate and prepare all information necessary for the maintenance of the Bowls Dorset Website.  Update with Webmaster

For all matches arrange for a Senior Officer to attend or arrange an alternative Officer, ensure facilities exist for supporters and arrange meals if required.

After each match, check and record receipts from match fees, sales of merchandise, and record outgoings for green fees, meals and gratuities.  Submit a Cash Analysis Sheet to the Bowls Dorset Treasurer.

Maintain a record of all match details including scores, qualified players and badge presentations.

Represent Bowls Dorset at meetings of the South Western Counties Bowling Association with representatives from the Men’s Code and Ladies Code.

Prepare and submit to the Bowls Dorset Annual General Meeting a report on the activities of the Ladies Code Matches and details of those receiving badges during the preceding year.

Collate qualifiers from Club Competitions and update records of qualified ladies as necessary

To work closely with Assistant Match Secretary and delegate jobs as necessary.

 

Competition Secretary:-

The key duties of the post are :-

            Issue to all Affiliated Clubs during July/August of each year, Entry Forms for all Ladies Code             Competitions.

            Before the end of October in each year, receive and process all Entries for Ladies Code    Competitions and prepare the Draw for each Competition ready for the Ladies Code Competition Meeting in November of each year.

            Ensure monies are received with each Entry Form to cover Entries and Year Book payments.        Submit a Cash Analysis Sheet to the Bowls Dorset Treasurer showing details of payments    received and cash banked.

            Throughout the season compute the Competition results as they are received from your Area         Secretaries and update Webmaster

            To carry flag to all competition venues as necessary

            Arrange Venues and Umpires for all the Semi-Finals and Finals.

            Ensure that proper returns are completed for Bowls England in line with their programme for        the National Championships at Leamington Spa.

            Prepare and present Ladies Code League Fixture list.

            Submit an Analysis Sheet to the Bowls Dorset Treasurer showing details of Club League entries, in order that Invoices may be prepared

            To attend all Meetings:

                        Ladies Code Competition Committee

                        Ladies Code Selection Committee

                        Bowls Dorset Executive Board

                        Bowls Dorset Ladies Code Delegate meetings

                        Bowls Dorset Annual General & Special General Meetings

            Preparation and organisation for all aspects of the Ladies Code Annual Luncheon and Prize             presentation, in conjunction with the Ladies Code Secretary, including purchase of all prizes.

            Maintain all trophies and oversee engraving

            Maintain records of winners and runners up of Competitions and Leagues

            Prepare and submit to the Bowls Dorset Annual General Meeting a report on the activities of        the Ladies Code during the preceding year.

            Work closely with Assistant Competition Secretary and delegate duties as necessary

Assistant Secretary:-

The key duties of the post are:-

            To liaise closely with the Secretary and carry out duties as and when required

            To attend Code Officer meetings, Code delegate meetings, AGM and SGM

 

Assistant Match Secretary:-

The key duties of the post are:-

            To liaise closely with the Match Secretary and carry out duties as and when required

            To attend Code Officer meetings, Code Selection Meetings, Code delegate meetings, AGM         and             SGM

 

Assistant Competition Secretary:-

The key duties of the post are:-

            To liaise closely with the Competition Secretary and carry out duties as and when required

            To attend Code Competition Committee meetings, Code Officer meetings, Code delegate            meetings, AGM and SGM

 

Men’s code     All Officers report to:- Bowls Dorset Executive Committee

                                    All Officers Aim to:-  give cohesion to the activities of the Men’s Code of                                                 Bowls Dorset and to maintain or enhance the good name of Bowls Dorset                                      within bowling circles.

                                    All Officers on retirement from Office, surrender books, papers, software and                                Bowls Dorset  property held, to the successor

 

President :-

The key duties of the post are:-

To preside over the Men's Code Competition Committee.

To preside over the Men's Code Selection Committee.

To preside over the Men's Delegate Meeting.

To preside over any other Men's Code Meeting when requested to do so.

To attend, as the Men's Code  Principal Officer:

            All Middleton Cup Matches

            All Balcombe Trophy Matches

            All White Rose Trophy Matches

            As many County Friendly Matches as circumstances permit.

            The quarter-finals, semi-finals and finals of County Competitions

To act as host in all home County matches, welcoming visiting teams and supporters, express the appreciation of the County to all clubs placing their facilities at the disposal of the County. At away matches to respond to the welcome of the hosts and express the appreciation of the County to the Club on whose green the match is played.

If unable to attend any of the above to arrange for a suitable deputy to attend in the President's place.

To support County Finalists at the National Championships.

To support the Managers of the Middleton Cup, Balcombe Trophy and Junior teams within the County.

To lead any Men's County Tours that may be arranged.

To preside over the Men's Code Annual Presentation Lunch.

To promote County Bowls by accepting as many lunch, dinner and speaking engagements as reasonably possible.

To work closely with Vice President and all other elected and appointed officers of Bowls Dorset to ensure the smooth co-ordination and running of Bowls Dorset.

To undertake any other function or activity commensurate with the post of President of Men's Code, Bowls Dorset.

 

Vice President :-

The key duties of the post are:-

            To support the President in all duties .

            To attend:

                        Men’s Code Officers meetings, Men’s Code Selection meetings,                                                      Men’s Code Competition Committee meetings, Men’s Code delegates  meetings

            To work closely with the Vice President and all other elected and appointed                                  officers of Bowls Dorset to ensure the smooth co-ordination and running of                             Bowls Dorset.

            To be responsible for the County Flag

 

Secretary:-

The key duties of the post are :-

            To convene, prepare and attend all Men’s Code Selection Meetings and keep recorded      Minutes of all business transacted.

            To attend all Meetings:

                        Bowls Dorset Executive Board

                        Bowls Dorset Men’s Code Delegates

                        Bowls Dorset Men’s Code Executive

                        Bowls Dorset Annual General & Special General Meetings

            Conduct the correspondence of the Men’s Code of Bowls Dorset.

            Maintain a register of all Men’s Code Affiliated Clubs.

            Represent Bowls Dorset at meetings of the South Western Counties Bowling Association             with representatives from the Men’s Code and Ladies Code.

            Assist the Men’s Code President (if requested) in all matters relating to the preparation and             organisation of President’s Day.

            Prepare and organise all aspects of the Men’s Code Annual Luncheon and prize     presentation, in conjunction with the Men’s Code Competition Secretary.

            To maintain with the Match Secretary, records of all badges presented to qualifying players

            Prepare and submit to the Bowls Dorset Annual General Meeting a report on the activities of        the Men’s Code during the preceding year.

            Assist in compilation of Annual Handbook

            Disseminate all information received from Bowls Dorset Administrator to relevant County           Officer

 

Men’s Match Secretary:-

The key duties of the post are :-

To arrange and confirm the full programme of Men’s Code Matches, including National Inter-County competitive matches and Men’s Code Friendly Matches.

To liaise with the Men’s Code Team Manager and arrange with Affiliated Clubs who act as Hosts to all the aspects of the matches.

To contact all Affiliated Men’s Code Clubs with a view to collating invitations received and to assist the Selection Committee to complete the programme.

To attend Meetings of Men’s Code Competition Committee, Selection Committee, Bowls Dorset Executive Board, Delegates  and Annual General & Special General Meetings

During the playing season, receive from Affiliated Clubs their player nomination forms and make the administrative preparation for each match, including arrangements for the presentation of appropriate badges to qualifying players.

Maintain, an adequate stock of Ties.

For all matches arrange for a Senior Officer to attend or arrange an alternative Officer, ensure facilities exist for supporters and arrange meals if required.

After each match, check and record receipts from match fees, sales of merchandise and raffle proceeds and record outgoings for green fees, meals and gratuities.  Submit a Cash Analysis Sheet to the Bowls Dorset Treasurer.

Maintain a record of all match details including scores and badge presentations.

Represent Bowls Dorset at meetings of the South Western Counties Bowling Association with representatives from the Men’s Code and Women’s Code.

Prepare and submit to the Bowls Dorset Annual General Meeting a report on the activities of the Men’s Code Matches and details of those receiving badges during the preceding year.

 

Competition Secretary:-

The key duties of the post are :-

            Issue to all Affiliated Clubs during July/August of each year, Entry Forms for all Mens’ Code             Competitions.

            Before the end of October in each year, receive and process all Entries for Men’s Code     Competitions and prepare the Draw for each Competition ready for the Men’s Code   Competition Meeting in November of each year.

            Ensure monies are received with each Entry Form to cover Entries and Year Book payments.        Submit a Cash Analysis Sheet to the Bowls Dorset Treasurer showing details of payments    received and cash banked.

            Throughout the season compute the Competition and League results as they are received   from your Area Secretaries and advise Webmaster

            To carry flag to all competition venues as necessary

            Arrange Venues and Umpires for all the Semi-Finals and Finals.

            Ensure that proper returns are completed for Bowls England in line with their programme for        the National Championships at Leamington Spa.

            In consultation with the Men’s Code Secretary prepare and present Men’s Code League   Fixture list.

            Submit an Analysis Sheet to the Bowls Dorset Treasurer showing details of Club League entries, in order that Invoices may be prepared

            To attend all Meetings:

                        Men’s Code Competition Committee

                        Men’s Code  Selection Committee

                        Bowls Dorset Executive Board

                        Bowls Dorset Men’s Code Delegates

                        Bowls Dorset Men’s Code Executive

                        Bowls Dorset Annual General & Special General Meetings

            Assist in the preparation and organisation for all aspects of the Men’s Code Annual           Luncheon and Prize presentation, in conjunction with the Men’s Code Competition Secretary,      including purchase of prizes for both Competitions and Leagues

            Maintain all trophies and oversee engraving

           Maintain records of winners and runners up of Competitions including Leagues

            Prepare and submit to the Bowls Dorset Annual General Meeting a report on the activities of        the Men’s Code during the preceding year.

 

Youth development officer

Role description

To manage junior club development throughout Dorset

Skills/qualities required

Experience of working with young people.

Knowledge and understanding of child protection issues.

Good communication skills.

Effective people management skills.

Good administration skills.

 

Main duties

Responsible for co-ordination and implementation of the Junior Development programme throughout the county.

To manage junior coaches, team managers and other volunteers as necessary.

To ensure that appropriate policies and guidelines are in place for junior members and those people working with juniors.

To represent the interest of junior members at meetings of Bowls Dorset Executive.(In advisory capacity when invited)

To manage problems and issues arising from the junior section.

To work with other agencies such as local schools and local sports authority development units to improve/sustain club membership.

To develop county development initiatives.

To support club development initiatives.

To review the activities of the junior development programme through feedback and evaluation on an annual basis.

To support Bowls England/Coach Bowls development initiatives within Dorset.

 

Commitment

Attend the Bowls Dorset AGM, Deal with junior issues as and when they arise, and continue to promote junior development throughout the county.

 

Because of the changing nature of our Organisation , the Job Descriptions above will inevitably change.  Officers will, from time to time be required to undertake other activities of a similar nature that fall within their capabilities as directed by the Bowls Dorset Executive.

END


APPENDIX C

PRIVACY NOTICE.

Clubs  should be aware that the law has changed in relation to personal data collected or held by organisations and how this data is used or processed under the General Data Protection Regulation which will apply from 25th May 2018.  The main concepts and principles are much the same as those under the current Data Protection Act. Bowls Dorset currently holds personal information as to the names, addresses and telephone numbers and other data as provided by the completion of Officer Nomination Forms, Competition entry forms and Club Registration forms. These details are recorded and stored for administrative use only and are not shared with any other persons or organisations or published outside the County, with the exception of details that are required by Bowls England, again for administrative purposes. Telephone numbers are published within the County handbook only for those competition entrants who may need to contact one another. 

This County has reviewed how we seek, record and manage consent under the new regulations and consider we have the correct procedures in place.  However should any person  seek to object, delete, or rectify information already provided or restrict processing in the future then they should notify the County Administrator, who is the designated Data Protection Officer.

END


APPENDIX D
 

PROVISION TO ENABLE WELLWORTHY BC TO PARTICIPATE IN
DORSET MENS CHAMPIONSHIP LEAGUE

Wellworthy BC teams will play home fixtures on two legal rinks at their home venue, and one rink away at the Opponent’s venue.  At such fixtures:

(i) Wellworthy BC will be classed as the home team on all three rinks.

(ii) The Opponent should supply one rink at its venue. If one rink cannot be supplied, then prior to the date of the fixture the Opponent must inform Wellworthy BC  and the Area League Secretary and the match will be postponed. A new date must be found. Wellworthy BC, as the home team must rearrange a date to suit both teams. Current County Regulations apply, in particular Regulation 11.5.b.2 Rule A.h

(iii) If Wellworthy BC or the Opponent can only supply enough players to fill two rinks, then those two rinks must be played at Wellworthy BC’s  home venue. Current County Regulations apply, in particular Regulation 11.5.b.2. Rule A.b.

END


 

 

           

 

           

 

 

           

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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